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The MPR checklist for year-end events

November 8, 2019 by admin@mpr

It’s nearly that time of the year again. The awkward small talk between colleagues, the new kid on the block getting a little too carried away at the open bar. Ah, end of year office functions. Everyone secretly loves them. So, to end the year on the right note, here’s the MPR essential year-end function checklist:

First comes work

Most businesses don’t just get straight to the fun. There’s usually a bit of seriousness with a company conference or year-end workshop to reflect on the year that’s been, acknowledge the staff for their contributions, and throw forward to what needs to be achieved in the year to come.

Workshop checklist:

The set up needs to be conducive to having productive working sessions, so here are the things to consider:

  • Tables and chairs and how to set them up (check out our article on choosing the right chairs and tables for an event)
  • Tablecloths (we recommend black to hide any wandering pen marks)

Over and above the setup requirements, you should also consider workshop materials including pens, notepads, portable whiteboards, or flip-boards with plenty of A1 paper.
 

Audio Visual equipment is imperative for most conferences that include presentations. Presenters require a TV screen or projector and screen, speakers with multiple microphones (depending on the size of the venue and number of presenters) and in some cases, additional lighting.

Tea station checklist:

No one can concentrate for hours without some refreshments. Here’s what we recommend:

  • Two rectangular tables joined together with a white or black tablecloth (plan for at least one tea station per 30 attendees)
  • Cutlery and side plates
  • Platters and cake stands
  • Glasses and water jugs
  • Milk jugs, sugar bowls, teacups and saucers, tea and coffee pots (our Octagonal Range is ideal)

Then comes the fun

When the conference ends, the fun begins. If you’re not sure where to start when it comes to planning the party portion of your year-end event, we’ve put together this guide to help you through every step of the party planning process.